How to Get a Fingerprint Card for Background Checks and Employment

Obtaining a fingerprint card is a common step for job applications, professional licensing, and background checks. This article explains what a fingerprint card is, where to obtain one, what information you’ll need, and the steps to complete the process in the United States. It covers both the standard FD-258 card and alternatives used by various agencies, helping readers navigate the options and minimize delays.

What Is A Fingerprint Card And Why It Matters

A fingerprint card is a physical card that records an individual’s fingerprints for identification and background screening. In the United States, the FBI’s FD-258 card is widely used for national background checks, while states, counties, and private vendors may issue their own cards. Employers, licensing boards, and certain government agencies require a fingerprint card to verify identity and check criminal history. The card typically captures plain, rolled, or inked fingerprints and includes demographic and contact information for the applicant. Understanding the type of card needed helps ensure the application proceeds smoothly.

Where To Get A Fingerprint Card

Fingerprint cards can be obtained from several legitimate sources. Local law enforcement agencies, such as city police or county sheriff offices, often provide ink fingerprinting services and supply FD-258 cards for a fee or free. Police departments may require an appointment, while some offer walk-in hours. Court system offices and licensing boards sometimes distribute request forms or direct applicants to approved vendors. Private fingerprinting shops and background screening companies also provide FD-258 or agency-specific cards, sometimes with digital options. It’s important to confirm the exact card format needed by the requesting agency before visiting.

Common Card Formats And Where They Are Used

The FD-258 card is the most widely recognized format for FBI background checks, but some agencies issue their own cards. FD-258 cards typically include spaces for name, date of birth, social security number (if required), and place of fingerprinting. Agency-specific cards may request additional identifiers or a signature line. Some states allow online pre-appointment digitization or use of digital fingerprinting services that subsequently print a physical card. Always verify with the requesting organization which card format is accepted to avoid delays.

What Information You’ll Need

Before requesting a fingerprint card, gather essential details. You’ll typically need your full legal name, date of birth, current address, and a valid photo ID. Some agencies require a reason for fingerprinting (e.g., employment, professional licensure, immigration). If you have a prior name or alias, bring supporting documents. Check whether the agency needs your Social Security number on the card, and whether the card will be transmitted electronically to the FBI or kept as a physical record. Having the required information ready reduces processing time at the fingerprinting site.

How To Prepare For Ink Or Digital Fingerprinting

Ink fingerprinting involves rolling fingers on an ink pad and transferring impressions to the card. Digital or live-scan fingerprinting uses electronic scanners to capture high-quality fingerprints, then transmits data to the appropriate agency. Digital methods are increasingly common and can speed up processing, but not all agencies accept digital fingerprints for all purposes. If using ink, practice clean, even rolls and ensure the entire fingerprint area on the card is filled. If digital, confirm the provider’s device meets the agency’s standards for resolution and image quality.

Steps To Get A Fingerprint Card

• Confirm the exact card format required by the requesting agency (FD-258 or an agency-specific card).
• Choose a trusted site: local police department, sheriff’s office, licensing board, or approved private vendor.
• Bring required identification and any agency-specific forms or appointment confirmation.
• Pay any applicable fees, and schedule your appointment if required.
• Complete the fingerprinting session, reviewing all impressions for clarity and accuracy.
• Submit the card to the agency or vendor as directed, and retain a copy of all documentation for your records.

What Happens After You Submit The Fingerprint Card

After submission, the agency will process the fingerprints for background checks. With ink cards, impressions are typically scanned and forwarded to the FBI via the Criminal Justice Information Services Division. Digital submissions often expedite the process, but turnaround times vary from a few days to several weeks, depending on the agency, volume, and whether any additional reviews are needed. Some results are returned electronically, while others are mailed. If issues arise, the agency may request a retake or clarification.

Tips To Avoid Delays

• Double-check the card type and required fields before starting.
• Ensure legible printing and complete rolls for all ten fingers.
• Ask for a receipt or tracking number when submitting the card.
• Confirm whether your state or employer requires a specific vendor for submission.
• Follow up politely with the requesting agency if there is an unusually long processing time.

Common Questions About Fingerprint Cards

• What is the FD-258 card? The FD-258 is the standard FBI fingerprint card used for most federal and many state background checks.
• Can I use digital fingerprints instead of ink? Many agencies accept digital fingerprints, but verify the format and transmission method they require.
• Do I need a fingerprint card for every job? Not every position requires one, but many government roles, security positions, and licensure processes do.
• How long does processing take? It varies widely; plan for several days to several weeks, depending on backlog and method.
• Is there a fee for fingerprinting? Yes, fees apply at most sites, with amounts differing by location and whether ink or digital processing is used.