How to Change Your Business Address in Texas

Changing your business address in Texas involves updating state records, notifying the IRS, and reissuing licenses and permits as needed. This guide outlines the steps for different business structures, the forms to file, and practical tips to ensure a smooth transition. It covers state-level requirements, federal notifications, and local considerations to help Texas businesses avoid compliance gaps during a move.

Overview Of Texas Address Change Requirements

In Texas, a change of address for a business commonly affects the registered office, principal place of business, or mailing address. For corporations and LLCs, the Texas Secretary of State (SOS) governs amendments to official documents. The Texas Comptroller and local licensing bodies may require updated information for tax and permitting purposes. Businesses must also consider federal filings, such as the IRS and employment notices, to ensure consistent address records across all agencies.

Changes For Different Business Structures

LLCs

For an LLC, move the principal place of business and any change to the registered office with the SOS. If the articles list a principal office or registered office address, a Certificate of Amendment to the Certificate of Formation is typically required to reflect the new address. The amendment must include the correct name of the LLC, the current information, and the new address. After filing, update internal records, leases, and banking details to reflect the new location.

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Corporations

Corporations in Texas must file a Certificate of Amendment to the Articles of Incorporation to change the principal office address or registered office. The form should identify the corporation name, the amendment details, and the new address. Following SOS approval, update corporate bylaws if address references exist and notify relevant stakeholders, including lenders, customers, and insurers. Local business licenses may require address updates as well.

Sole Proprietorships And DBAs

For sole proprietorships operating under a DBA (doing business as), update the assumed name records with the county clerk if required, and contact the Texas SOS for any changes to the business name registration associated with the DBA. If the business has a separate mailing address or storefront, update the address on tax records, licensing bodies, and with vendors.

Filing With State Agencies

  • Texas Secretary of State – File the appropriate amendment form (Certificate of Amendment) to change the principal office or registered office. Include the correct entity name, current information, and the new address. Submit as directed, typically online or by mail, and pay the filing fee.
  • Registered Agent – If changing the registered office address, ensure the SOS is updated, and the registered agent information reflects the new address. Some filings require consent from the registered agent, depending on the form used.
  • Texas Comptroller of Public Accounts – If the business’s address affects tax records, update the address for sales tax permits and franchise tax accounts. This may involve notifying through the Texas Taxpayer Information Database or submitting specific forms.
  • Local Licensing And Permits – Update city, county, and any professional licenses. Many local permits require a current address on file for compliance and inspection scheduling.

Federal And Local Notifications

  • Internal Revenue Service (IRS) – To update the business mailing address and, if applicable, the principal place of business, file IRS Form 8822-B. This ensures tax notices and correspondence reach the new location.
  • Employee And Payroll Settings – Update payroll records, workers’ compensation, unemployment insurance, and benefit plans with the new address. Inform employees and adjust pay stubs if necessary.
  • Investors, Banks, And Vendors – Notify financial institutions, lenders, suppliers, and customers of the address change. Update banking signatures and ensure invoicing reflects the new address.
  • Insurance And Leases – Inform insurers about the move to update policies and premiums. Update lease agreements and property management contacts to reflect the new premises.

Practical Checklist And Timelines

  • Before Move – Gather current formation documents, address records, and any consent forms required for amendments. Confirm the new address complies with zoning and business location regulations.
  • During Move – Prepare amendments or forms, coordinate with the registered agent, and align internal systems to track the new address. Maintain continuity for customers with interim communications if needed.
  • After Move – Submit SOS amendment, update IRS and Comptroller records, and notify all third parties. Confirm that all licenses, permits, and registrations reflect the new address within 30–60 days where possible.

Common Pitfalls And Tips

  • Inconsistent Addresses – Use the exact new address across all filings to prevent misrouting of notices or compliance issues.
  • Delayed Filings – Do not delay amendments; late changes can create penalties or gaps in legal notices. Plan for processing times when moving mid-year.
  • Public Records Clarity – Ensure the new address is clearly listed as the principal office or registered office, depending on the filing type, to avoid ambiguity in public records.
  • Document Retention – Retain copies of all amendments, confirmations, and notifications for internal records and audits.

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